2021-04-21 Leadership Cadence

Date

21 Apr 2021

Participants

Alec Akin

Josh Chamberlain

@Eddie Brown

Will Beaumont

Discussion topics

Item	Person	Notes
Tax Filing	@Eddie Brown	Josh Lintag Completed registered agent duties and tax documents are filed
Fundraising Update	@Eddie Brown Alec Akin	Alec Akin and Eddie are looking for fundraising opportunities Josh Chamberlain What is the relationship/experience with people approached for fundraising? People say yes initially, but don’t follow through with promise Alec Akin sign up for a Patreaon Merch? This is a big time commitment to create a top level experience Name levels of support and recognize on website
Executive Director Search	@Eddie Brown	Michael: No ED, but fundraising role Stephanie: Awaiting her response on acceptance Challenges Getting people to commit to the board: Are we targeting the right people (Alec Akin is this right for your thoughts?) Structure/Size Is there a misunderstanding about our needs and a “typical” board seat Club House: Is this an opportunity to drive volunteerism? Visibility for PDAP.
Volunteer Cycle	Josh Chamberlain	Website looks good Conversations with other Volunteers is great Look for data (which is missing) People fall off at this point Our critical shortfall Damages trust with our organization In progress and we are close!
Tech Update	Josh Chamberlain	Eric Turner Has made significant contributions and are advancing our efforts. We have several data sets: counting both agencies scraped and data sets https://pdap.ericturner.it/ - Map proof of concept of our current data @miles Has made major FE contributions Simplified for copy additions using Markdown We have PDAPed (new verb)!
Volunteer Appreciation	Alec Akin	Can we add this to the site to provide recognition? Funding Volunteer contributions Github is a great way to provide recognition and legitimacy for open-source
Outside Organization Recognition	Alec Akin Will Beaumont	Tech soup Need 501(c) status Gives access to Tech Soup resources Amazon Allows employees to see group in volunteer application Can donate money and time
Documentation	Josh Chamberlain	Finalizing descriptions of our tools and process Kanban to Github is how most open-source work Ability to prioritize/re-prioritize publicly is important Working to make available to the public Would like Alec Akin to check verbiage Alec AkinandRichard Ji working on our DB security posture/architecture Risk analysis/risk matrix - what are our biggest threat? Focus on board Other groups
Treasury	@Eddie Brown	We have the funds to cover our startup costs

Action items

• Alec Akin Reach out to Patrick about fundraising

• @Eddie Brown Circle back with Executive Director position

• Alec Akin Ask Kristin about Club House

• Will Beaumont List organization in Amazon employee volunteer portal

• Josh Chamberlain Status update to @kristin and product roadmap to public

• Josh Chamberlain Exploring open-source Kanban (Github, others…)