# 2021-04-21 Leadership Cadence

## Date <a href="#id-2021-04-21leadershipcadence-date" id="id-2021-04-21leadershipcadence-date"></a>

21 Apr 2021

## Participants <a href="#id-2021-04-21leadershipcadence-participants" id="id-2021-04-21leadershipcadence-participants"></a>

[Alec Akin](https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence)

[Josh Chamberlain](https://pdap.atlassian.net/wiki/people/6068f9e790e3950069fbaaf4?ref=confluence)

@Eddie Brown

[Will Beaumont](https://pdap.atlassian.net/wiki/people/5e9c6021ca2a1d0c2e249bab?ref=confluence)

## Discussion topics <a href="#id-2021-04-21leadershipcadence-discussiontopics" id="id-2021-04-21leadershipcadence-discussiontopics"></a>

| **Item**                         | **Person**                                                                                                                                                                                                                     | **Notes**                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             |
| -------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Tax Filing                       | @Eddie Brown                                                                                                                                                                                                                   | <ul><li><a href="https://pdap.atlassian.net/wiki/people/5f20c61fc9c094001c5d32ca?ref=confluence">Josh Lintag</a> Completed registered agent duties and tax documents are filed</li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              |
| Fundraising Update               | <p>@Eddie Brown</p><p><a href="https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence">Alec Akin</a></p>                                                                                               | <ul><li><p><a href="https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence">Alec Akin</a> and Eddie are looking for fundraising opportunities</p><ul><li><p><a href="https://pdap.atlassian.net/wiki/people/6068f9e790e3950069fbaaf4?ref=confluence">Josh Chamberlain</a> What is the relationship/experience with people approached for fundraising?</p><ul><li>People say yes initially, but don’t follow through with promise</li></ul></li></ul></li><li><p><a href="https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence">Alec Akin</a> sign up for a Patreaon</p><ul><li><p>Merch?</p><ul><li>This is a big time commitment to create a top level experience</li></ul></li><li>Name levels of support and recognize on website</li></ul></li></ul>                                            |
| Executive Director Search        | @Eddie Brown                                                                                                                                                                                                                   | <ul><li>Michael: No ED, but fundraising role</li><li>Stephanie: Awaiting her response on acceptance</li><li><p>Challenges</p><ul><li>Getting people to commit to the board: Are we targeting the right people (<a href="https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence">Alec Akin</a> is this right for your thoughts?) Structure/Size</li><li>Is there a misunderstanding about our needs and a “typical” board seat</li><li>Club House: Is this an opportunity to drive volunteerism? Visibility for PDAP.</li></ul></li></ul>                                                                                                                                                                                                                                                                                      |
| Volunteer Cycle                  | [Josh Chamberlain](https://pdap.atlassian.net/wiki/people/6068f9e790e3950069fbaaf4?ref=confluence)                                                                                                                             | <ul><li>Website looks good</li><li>Conversations with other Volunteers is great</li><li><p><strong>Look for data (which is missing)</strong></p><ul><li>People fall off at this point</li><li>Our critical shortfall</li><li>Damages trust with our organization</li><li>In progress and we are close!</li></ul></li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            |
| Tech Update                      | [Josh Chamberlain](https://pdap.atlassian.net/wiki/people/6068f9e790e3950069fbaaf4?ref=confluence)                                                                                                                             | <ul><li><p><a href="https://pdap.atlassian.net/wiki/people/6069da262b469c007014d7fa?ref=confluence">Eric Turner</a> Has made significant contributions and are advancing our efforts.</p><ul><li>We have several data sets: counting both agencies scraped and data sets</li><li><a href="https://pdap.ericturner.it/"><https://pdap.ericturner.it/></a> - Map proof of concept of our current data</li></ul></li><li><p>@miles Has made major FE contributions</p><ul><li>Simplified for copy additions using Markdown</li></ul></li><li>We have PDAPed (new verb)!</li></ul>                                                                                                                                                                                                                                                                        |
| Volunteer Appreciation           | [Alec Akin](https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence)                                                                                                                                    | <ul><li><p>Can we add this to the site to provide recognition?</p><ul><li>Funding</li><li>Volunteer contributions</li></ul></li><li>Github is a great way to provide recognition and legitimacy for open-source</li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             |
| Outside Organization Recognition | <p><a href="https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence">Alec Akin</a></p><p><a href="https://pdap.atlassian.net/wiki/people/5e9c6021ca2a1d0c2e249bab?ref=confluence">Will Beaumont</a></p> | <ul><li><p>Tech soup</p><ul><li>Need 501(c) status</li><li>Gives access to Tech Soup resources</li></ul></li><li><p>Amazon</p><ul><li><p>Allows employees to see group in volunteer application</p><ul><li>Can donate money and time</li></ul></li></ul></li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    |
| Documentation                    | [Josh Chamberlain](https://pdap.atlassian.net/wiki/people/6068f9e790e3950069fbaaf4?ref=confluence)                                                                                                                             | <ul><li><p>Finalizing descriptions of our tools and process</p><ul><li><p>Kanban to Github is how most open-source work</p><ul><li><em>Ability to prioritize/re-prioritize publicly is important</em></li></ul></li><li>Working to make available to the public</li></ul></li><li>Would like <a href="https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence">Alec Akin</a> to check verbiage</li><li><p><a href="https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence">Alec Akin</a>and<a href="https://pdap.atlassian.net/wiki/people/5f8f95be0e068b00766b6903?ref=confluence">Richard Ji</a> working on our DB security posture/architecture</p><ul><li><p>Risk analysis/risk matrix - what are our biggest threat?</p><ul><li>Focus on board</li><li>Other groups</li></ul></li></ul></li></ul> |
| Treasury                         | @Eddie Brown                                                                                                                                                                                                                   | <ul><li>We have the funds to cover our startup costs</li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        |

## Action items <a href="#id-2021-04-21leadershipcadence-actionitems" id="id-2021-04-21leadershipcadence-actionitems"></a>

* [Alec Akin](https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence) Reach out to Patrick about fundraising
* @Eddie Brown Circle back with Executive Director position
* [Alec Akin](https://pdap.atlassian.net/wiki/people/60319bf02a42cc0069af9ac8?ref=confluence) Ask Kristin about Club House
* [Will Beaumont](https://pdap.atlassian.net/wiki/people/5e9c6021ca2a1d0c2e249bab?ref=confluence) List organization in Amazon employee volunteer portal
* [Josh Chamberlain](https://pdap.atlassian.net/wiki/people/6068f9e790e3950069fbaaf4?ref=confluence) Status update to @kristin and product roadmap to public
* [Josh Chamberlain](https://pdap.atlassian.net/wiki/people/6068f9e790e3950069fbaaf4?ref=confluence) Exploring open-source Kanban (Github, others…)