# 2020-12-09 Leadership Cadence Notes

## Date <a href="#id-2020-12-09leadershipcadencenotes-date" id="id-2020-12-09leadershipcadencenotes-date"></a>

02 Dec 2020

## Participants <a href="#id-2020-12-09leadershipcadencenotes-participants" id="id-2020-12-09leadershipcadencenotes-participants"></a>

* [Eddie Brown (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f2205e570fb250022c01aaa?ref=confluence)
* [Will Beaumont](https://pdap.atlassian.net/wiki/people/5e9c6021ca2a1d0c2e249bab?ref=confluence)
* [Former user (Deleted)](https://pdap.atlassian.net/wiki/people/5f8f95be40588b0077ed830a?ref=confluence)
* [Zach Goulson](https://pdap.atlassian.net/wiki/people/5f1f8319ef11df0025869e21?ref=confluence)
* [Josh Lintag](https://pdap.atlassian.net/wiki/people/5f20c61fc9c094001c5d32ca?ref=confluence)
* [Alec Akin (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f1e64ee2aa25000286fc7fc?ref=confluence)
* [Richard Ji](https://pdap.atlassian.net/wiki/people/5f8f95be0e068b00766b6903?ref=confluence)

## Goals <a href="#id-2020-12-09leadershipcadencenotes-goals" id="id-2020-12-09leadershipcadencenotes-goals"></a>

* Talk about shopping list on tech products
* Update on our incorporation and 501c3 filing
* Identify new tasks associated with operating our entity

## Discussion topics <a href="#id-2020-12-09leadershipcadencenotes-discussiontopics" id="id-2020-12-09leadershipcadencenotes-discussiontopics"></a>

| Item                         | Presenter | Notes                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     |
| ---------------------------- | --------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Incorporation                |           | <ul><li>Working out the details around receiving donations for being incorporated in Delaware</li><li>We have an entity number for tax purposes</li><li>Optimistically we’d be ready to start accepting donations, more realistically it’ll be a couple of weeks from now</li><li>501c3 status may take 6 months to a year but we can backdate funds received</li><li>Entity tied intimately to Eddie (social and address) currently</li></ul>                                                                                                                                                                                                                                                                                                            |
| Shopping list                |           | <ul><li>Google Apps/Suite, Atlassian products, AWS</li><li>We want to make projected budget last 6 months to a year</li><li>Employ personnel to be held accountable for the work</li><li><p>Process around how we receive/disperse funds</p><ul><li>Tooling?</li><li>It’s important to delegate financial accounting to a third party to figure our financials out (i.e. Paypal, Venmo, etc)</li></ul></li><li>Accounting software</li><li><p>Once funding comes in, no personal accounts related to PDAP full stop</p><ul><li>In-use accounts need to be inventoried and accounted for</li></ul></li><li>Centralized password/account management</li><li><p>Domain name(s)</p><ul><li>Finalize domain</li><li>Consider other endings</li></ul></li></ul> |
| Public facing Splunk         |           | <ul><li>Need to follow up with Splunk reps</li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Website                      |           | <ul><li>Need to make a decision on domain</li><li>We can redeploy the website on a pdap specific AWS account</li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    |
| Hype engine                  |           | <ul><li><p>Identify what things we’ll need to have in order to embrace massive flow of volunteers again</p><ul><li>Scrapers</li><li>Website</li><li>Infrastructure/database</li><li>Processes for each bucket of folks</li><li>Documentation</li></ul></li><li><p>How do we push back against outside pressure</p><ul><li>Vendors</li><li>Bad actors</li></ul></li><li>How do we engage and maintain engagement with volunteers</li></ul>                                                                                                                                                                                                                                                                                                                 |
| OIBRS \| NIBRS discrepancies |           | <ul><li>Tech difficulties around MS Access DB</li><li>NIBRS substantially lacking OIBRS information during initial reconciliation process</li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       |

## Action items <a href="#id-2020-12-09leadershipcadencenotes-actionitems" id="id-2020-12-09leadershipcadencenotes-actionitems"></a>

* Refine #leadership channel membership list [Josh Lintag](https://pdap.atlassian.net/wiki/people/5f20c61fc9c094001c5d32ca?ref=confluence)
* Dig up old documentation around incorporation/non-profit status benefits (e.g. Techsoup) [Josh Lintag](https://pdap.atlassian.net/wiki/people/5f20c61fc9c094001c5d32ca?ref=confluence)
* [Richard Ji](https://pdap.atlassian.net/wiki/people/5f8f95be0e068b00766b6903?ref=confluence) & [Eddie Brown (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f2205e570fb250022c01aaa?ref=confluence) work out ownership of LinkedIn account
* [Alec Akin (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f1e64ee2aa25000286fc7fc?ref=confluence) to follow up with Splunk reps

## Decisions <a href="#id-2020-12-09leadershipcadencenotes-decisions" id="id-2020-12-09leadershipcadencenotes-decisions"></a>

*