2020-12-16 Leadership Cadence
Date
16 Dec 2020
Participants
Goals
Come up with plan of action for determining our liability for volunteers
Discussion topics
Item
Presenter
Notes
Legal form for volunteers
Will need to formalize a part of the onboarding process
Worth running it past A&P, but doesn’t need to run through them
Probably won’t want anything boiler plate (our needs are pretty specific)
Corporation
Eddie working on setting up bank account
Telling people that donations aren’t currently to nonprofit, but full expectation is there
Once 501c3 is granted, benefits are dated back to the filing date
Digital Ocean
Working through application
Might have a significant chunk of hosting costs covered
Working Session
Technical-oriented Tuesday cadence will be replaced by a Saturday working session
Currently 3pm PT on Saturday
Shopping List
Working on finalizing estimated costs for various tools
Video Call Notetaking Bot
Looking into a transcription bot
Looks like we can probably get away with Freemium for now
Opportunity to formally restructure org
Might discourage people from applying their skills if they think that someone with a formal title is more qualified than them
Some sort of the decision chain of command is generally positive
Especially without paid staff, a fairly flat structure might be worthwhile
More accountability? Ownership of your “work”
Are we in fact organizers? We aren’t full professionals, brainiacs, etc.
Does a formal structure actually improve volunteer longevity?
Benefits of adding people into our org?
Protects people from liability of using personal email etc. for PDAP activity
Cleaner access to Drive, Calendar, etc.
Being in the same Google Org makes it much more streamlined to distribute access
Can set up a Google Voice number to avoid giving out your personal number
Re-energizing PDAP
Kristin interested in rallying the the troops, in mass, once we get $$$ in the bank
Are we actually ready to get people excited again?
Alec: Would like to have a better control over website, storage infrastructure
Josh: We need docs for the 4 “always open” tasks first.
Action items
Former user (Deleted) Draft or delegate a PDAP Liability Form for onboarding
Zach Goulson P.I.I. by state research project
Zach Goulson Add Richard, Will, Kristin, and Matt to Google
Zach Goulson Send out note encouraging use of PDAP emails for communication and other asset accounts
Decisions
Adding Project Leadership to Google Workspace
Use PDAP emails for external communication and other assets (Slack account, e.g.)
Test out Fireflies on Saturday
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