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2020-12-16 Leadership Cadence

Previous2020-12-12 Working SessionNext2020-12-30 Leadership Cadence Notes

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Date

16 Dec 2020

Participants

Goals

  • Come up with plan of action for determining our liability for volunteers

Discussion topics

Item

Presenter

Notes

Legal form for volunteers

  • Will need to formalize a part of the onboarding process

  • Worth running it past A&P, but doesn’t need to run through them

  • Probably won’t want anything boiler plate (our needs are pretty specific)

Corporation

  • Eddie working on setting up bank account

  • Telling people that donations aren’t currently to nonprofit, but full expectation is there

  • Once 501c3 is granted, benefits are dated back to the filing date

Digital Ocean

  • Working through application

  • Might have a significant chunk of hosting costs covered

Working Session

  • Technical-oriented Tuesday cadence will be replaced by a Saturday working session

Currently 3pm PT on Saturday

Shopping List

  • Working on finalizing estimated costs for various tools

Video Call Notetaking Bot

  • Looking into a transcription bot

  • Looks like we can probably get away with Freemium for now

Opportunity to formally restructure org

  • Might discourage people from applying their skills if they think that someone with a formal title is more qualified than them

  • Some sort of the decision chain of command is generally positive

  • Especially without paid staff, a fairly flat structure might be worthwhile

  • More accountability? Ownership of your β€œwork”

  • Are we in fact organizers? We aren’t full professionals, brainiacs, etc.

  • Does a formal structure actually improve volunteer longevity?

Google

  • Benefits of adding people into our org?

    • Protects people from liability of using personal email etc. for PDAP activity

    • Cleaner access to Drive, Calendar, etc.

      • Being in the same Google Org makes it much more streamlined to distribute access

Can set up a Google Voice number to avoid giving out your personal number

Re-energizing PDAP

  • Kristin interested in rallying the the troops, in mass, once we get $$$ in the bank

  • Are we actually ready to get people excited again?

  • Alec: Would like to have a better control over website, storage infrastructure

  • Josh: We need docs for the 4 β€œalways open” tasks first.

Action items

Decisions

  • Adding Project Leadership to Google Workspace

  • Use PDAP emails for external communication and other assets (Slack account, e.g.)

  • Test out Fireflies on Saturday

, Perfect Recall

Draft or delegate a PDAP Liability Form for onboarding

P.I.I. by state research project

Add Richard, Will, Kristin, and Matt to Google

Send out note encouraging use of PDAP emails for communication and other asset accounts

Review this document

πŸ”
Zach Goulson
Eddie Brown (Unlicensed)
Alec Akin (Unlicensed)
Richard Ji
Will Beaumont
Former user (Deleted)
Zach Goulson
Zach Goulson
Zach Goulson
Alec Akin (Unlicensed)
Will Beaumont
Former user (Deleted)
Richard Ji
Josh Lintag
Eddie Brown (Unlicensed)
https://docs.google.com/document/d/1Wjvv0NT3eECATJ4r8GQwEgS-sPqYFW8IGC8jvn3Bu5o/edit?usp=sharing
Zach Goulson
Eddie Brown (Unlicensed)
Alec Akin (Unlicensed)
Alec Akin (Unlicensed)
Alec Akin (Unlicensed)
Alec Akin (Unlicensed)
Fireflies
Alec Akin (Unlicensed)
Zach Goulson