2020-11-25 Leadership Cadence Notes

Date

25 Nov 2020

Participants

• Zach Goulson

• Eddie Brown (Unlicensed)

• Alec Akin (Unlicensed)

• Will Beaumont

Goals

Discussion topics

Item	Presenter	Notes
Chief Technology Officer	Eddie Brown (Unlicensed)	Board voted to appoint Alec Akin (Unlicensed) as the Chief Technology Officer PDAP-wide announcement pending
Incorporation and 501c3 status	Eddie Brown (Unlicensed)	Eddie reached out to A&P asking about timelines on incorporation and 501c3 status A&P hopefully received our “pressure” for timeline Need to brush up a few details about IRS filing Likely 2 or 3 more weeks until filing
Software offerings for non-profit discounts	Alec Akin (Unlicensed)	Most software companies end up using a third party to confirm non-profit status before offering discounts Likely legal grey area for both parties if you promise a “pending” non-profit status
Confluence Standard Trial Ended	Zach Goulson	What we lose going from Confluence Standard to Freemium: Restricted to 10 users (matches our current Jira restriction) Space and Page permissions Allowing anonymous access to our Confluence site With 501c3 status we can get either a free Server (self-hosted) installation or 75% off of Cloud licenses Possible next steps as interim until 501c3 status: Ride the free plan out and continue developing/improving our project documentation, but not be allowed to share pages publicly Pay for a couple of Standard ($5/month) accounts. They'd be designated "content editors" Get a Server deployment for 10 users. Would be $10 total, as an upfront cost. Pros: Cheaply build out our Confluence and be able to share it all publicly. Can also tack Jira onto our Server for another $10. Transitions well if we decide on the free Server w/our 501c3 Cons: Would have to pay for our hosting Time getting things set up If we decide on the 75% discount for cloud, we would have to migrate our data back Good idea to think about not spending money trying to predict what PDAP might be in the future
Industry Connection and Board Diversity	Eddie Brown (Unlicensed)	Eddie made a connection with Burke Brownfeld Very interested in the outlook of our project and how we are trying to achieve change Eddie would like to tap into him as a resource for identifying diversity for the PDAP board
PDAP Architecture Workshop Review	Alec Akin (Unlicensed)	2020 11-21 Tech Stack discussion (Josh C's notes)

Action items

• Zach Goulson Reach out to Atlassian by 29 Nov 2020

• Zach Goulson Reach out to Louisville Courier-Journal by 29 Nov 2020

• Alec Akin (Unlicensed) Work to determine how different industries approach data/tip validation

• Eddie Brown (Unlicensed) Announcing CTO 25 Nov 2020

• Alec Akin (Unlicensed) and Zach Goulson poking around at using Splunk for developing schema and guiding ETL scripts

Decisions

• Continue with Atlassian Freemium