# 2020-11-25 Leadership Cadence Notes

## Date <a href="#id-2020-11-25leadershipcadencenotes-date" id="id-2020-11-25leadershipcadencenotes-date"></a>

25 Nov 2020

## Participants <a href="#id-2020-11-25leadershipcadencenotes-participants" id="id-2020-11-25leadershipcadencenotes-participants"></a>

* [Zach Goulson](https://pdap.atlassian.net/wiki/people/5f1f8319ef11df0025869e21?ref=confluence)
* [Eddie Brown (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f2205e570fb250022c01aaa?ref=confluence)
* [Alec Akin (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f1e64ee2aa25000286fc7fc?ref=confluence)
* [Will Beaumont](https://pdap.atlassian.net/wiki/people/5e9c6021ca2a1d0c2e249bab?ref=confluence)

## Goals <a href="#id-2020-11-25leadershipcadencenotes-goals" id="id-2020-11-25leadershipcadencenotes-goals"></a>

*

## Discussion topics <a href="#id-2020-11-25leadershipcadencenotes-discussiontopics" id="id-2020-11-25leadershipcadencenotes-discussiontopics"></a>

| Item                                               | Presenter                                                                                                                        | Notes                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  |
| -------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Chief Technology Officer                           | [Eddie Brown (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f2205e570fb250022c01aaa?ref=confluence)                       | <ul><li>Board voted to appoint <a href="https://pdap.atlassian.net/wiki/people/5f1e64ee2aa25000286fc7fc?ref=confluence">Alec Akin (Unlicensed)</a> as the Chief Technology Officer</li><li>PDAP-wide announcement pending</li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    |
| Incorporation and 501c3 status                     | [Eddie Brown (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f2205e570fb250022c01aaa?ref=confluence)                       | <ul><li>Eddie reached out to A\&P asking about timelines on incorporation and 501c3 status</li><li>A\&P hopefully received our “pressure” for timeline</li><li>Need to brush up a few details about IRS filing</li><li>Likely 2 or 3 more weeks until filing</li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 |
| Software offerings for non-profit discounts        | [Alec Akin (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f1e64ee2aa25000286fc7fc?ref=confluence)                         | <ul><li>Most software companies end up using a third party to confirm non-profit status before offering discounts</li><li>Likely legal grey area for both parties if you promise a “pending” non-profit status</li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               |
| Confluence Standard Trial Ended                    | [Zach Goulson](https://pdap.atlassian.net/wiki/people/5f1f8319ef11df0025869e21?ref=confluence)                                   | <ul><li><p>What we lose going from <a href="https://www.atlassian.com/software/confluence/pricing">Confluence Standard to Freemium</a>:</p><ul><li>Restricted to 10 users (matches our current Jira restriction)</li><li>Space and Page permissions</li><li>Allowing anonymous access to our Confluence site</li></ul></li><li>With 501c3 status we can get either a free Server (self-hosted) installation or 75% off of Cloud licenses</li><li><p>Possible next steps as interim until 501c3 status:</p><ul><li>Ride the free plan out and continue developing/improving our project documentation, but not be allowed to share pages publicly</li><li>Pay for a couple of Standard ($5/month) accounts. They'd be designated "content editors"</li><li><p>Get a Server deployment for 10 users. Would be $10 total, as an upfront cost.</p><ul><li><p>Pros: Cheaply build out our Confluence and be able to share it all publicly.</p><ul><li>Can also tack Jira onto our Server for another $10.</li><li>Transitions well if we decide on the free Server w/our 501c3</li></ul></li><li><p>Cons: Would have to pay for our hosting</p><ul><li>Time getting things set up</li><li>If we decide on the 75% discount for cloud, we would have to migrate our data back</li></ul></li></ul></li></ul></li><li>Good idea to think about not spending money trying to predict what PDAP might be in the future</li></ul> |
| <p>Industry Connection and Board Diversity<br></p> | <p><a href="https://pdap.atlassian.net/wiki/people/5f2205e570fb250022c01aaa?ref=confluence">Eddie Brown (Unlicensed)</a><br></p> | <ul><li><p>Eddie made a connection with <a href="https://medium.com/@burkebrownfeld">Burke Brownfeld</a></p><ul><li>Very interested in the outlook of our project and how we are trying to achieve change</li></ul></li><li>Eddie would like to tap into him as a resource for identifying diversity for the PDAP board<br></li></ul>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  |
| PDAP Architecture Workshop Review                  | [Alec Akin (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f1e64ee2aa25000286fc7fc?ref=confluence)                         | [2020 11-21 Tech Stack discussion (Josh C's notes)](https://docs.pdap.io/meta/operations/staff/meeting-minutes/project-home-2020-11-21-tech-stack-discussion-josh-cs-notes)                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            |

## Action items <a href="#id-2020-11-25leadershipcadencenotes-actionitems" id="id-2020-11-25leadershipcadencenotes-actionitems"></a>

* [Zach Goulson](https://pdap.atlassian.net/wiki/people/5f1f8319ef11df0025869e21?ref=confluence) Reach out to Atlassian by 29 Nov 2020
* [Zach Goulson](https://pdap.atlassian.net/wiki/people/5f1f8319ef11df0025869e21?ref=confluence) Reach out to Louisville Courier-Journal by 29 Nov 2020
* [Alec Akin (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f1e64ee2aa25000286fc7fc?ref=confluence) Work to determine how different industries approach data/tip validation
* [Eddie Brown (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f2205e570fb250022c01aaa?ref=confluence) Announcing CTO 25 Nov 2020
* [Alec Akin (Unlicensed)](https://pdap.atlassian.net/wiki/people/5f1e64ee2aa25000286fc7fc?ref=confluence) and [Zach Goulson](https://pdap.atlassian.net/wiki/people/5f1f8319ef11df0025869e21?ref=confluence) poking around at using Splunk for developing schema and guiding ETL scripts

## Decisions <a href="#id-2020-11-25leadershipcadencenotes-decisions" id="id-2020-11-25leadershipcadencenotes-decisions"></a>

* Continue with Atlassian Freemium