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  • Attendees
  • Goals
  • Notes
  • Shopping List
  • Accounting Software
  • HR Software
  • CRM Software
  • Data Compliance

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  1. Meta
  2. Operations
  3. Staff resources
  4. Meeting Minutes

2020-12-12 Working Session

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Attendees

Goals

  • Come up with shopping list

  • Work on individual action items

Notes

  • Shopping List

    • Possibly splunk, but more likely a VPS service instead (i.e. Digital Ocean)

      • Dev/Playground server

      • Scraping server

      • Website server

      • SFTP server

      • Donation software

Shopping List

Service

Use

Cost

Cost Type

Approx. Current Predicted Cost

Approx. Post Non-Profit Predicted Cost

Initial Year Cost

Notes

Google Workspace Business Starter/Standard

File Management

$6/$12

User/month

$36/$72

$36/$72

$720 for 10 users

Duo MFA

Privileged Access Management

$3

User/month

$30

$30

$360 for 10 users

Nice to have, not critical yet

Bitwarden Teams

Password Management

$3

User/month

Free/$30

$30

Nice to have, not critical yet

Jira Standard

Project Management

$7

User/month

$63

$15.75

$840

Confluence

Project Wiki

$5

User/month

$50

$12.5

$600

Nice to have, not critical yet

Slack

Remote Comms

$8/$6.67

User/month or User/month billed yearly

$17,142

$2,572

DigitalOcean

VPS/Hosting

$5

1 server/month

  • Webserver - $60/year

  • Scraping/util server - $240/year

  • TFTP server - $60/year

  • Splunk - $960/year *assuming self hosting

  • DB server - $180/year

$1500

Server for each at least:

  • Webserver - frontpage site

  • Scraping server

  • TFTP server

  • Splunk server

  • DB server

Domain Name

Public facing host name

Variable; $12

Per year

$12

$12

Accounting Software

Name

Cost /user

Cloud/Self Host

Pros

Cons

Free, may need to purchase add-on apps

Cloud

  • Open source

  • Unsure about viability for donation tracking

HR Software

Name

Cost/user

Cloud/Self Host

Pros

Cons

Hubspot with Integrations

CRM Software

Name

Cost/User

Cloud/Self Host

Pros

Cons

Hubspot

  • Open source

$29

Free

Cloud

  • Available immediately

  • Probably not the easiest UX

Data Compliance

Name

Cost/User

Cloud/Self Host

Pros

Cons

🔁
Josh Lintag
Former user (Deleted)
Alec Akin (Unlicensed)
Richard Ji
Zach Goulson
Google Workspace accounts
Open source options
Akaunting
SuiteCRM
Insightly
Spreadsheet solution